arkiv

Archives and archival practice

I’m spending my Christmas holiday trying to catch up on my reading, and I’ve just finished working my way through Heather MacNeil’s book «Trusting Records» (a revised version of her doctoral dissertation), which deals with legal, historical and diplomatic perspectives on records and records’ trustworthiness.

At the end of the first chapter, MacNeil discusses how changes in the conception of records as evidence affects the concepts and methods associated with records’ trustworthiness, specifically evidence as inference. She writes:

    «By the late seventeenth century, with the emergence of a new concept of evidence as inference, records began to be seen […] as sources from which historical and legal facts might be inferred. The new concept of evidence as inference was intimately connected to the emergence of a new philosophy of rationalist belief which asserted that the truth of most propositions cannot be established with any certainty; it could only be measured in degrees of probability, based on reasoning from the relevant evidence.» (p. 31).

This is followed by a quote from Carl Joynt and Nicolas Reschers’ observations on evidence in history and law:

    «Facts are not evidence for one another per se, for the very idea of evidence rests upon the mediation of our knowledge regarding the relationship between facts. … Evidence, as a probalistic concept, is based upon reference to our information about things: it concerns itself with our knowledge about states of affairs, and not with states of affairs per se.» (p. 31).

But how do you trust that which can only be inferred? MacNeil quotes Peter Tillers, who has stated that

    «it is a mistake to suppose that we can trust nothing whose validity or reliability is not subject to logically compelling demonstration. The fact is that nothing in this cosmos is susceptible to a logically compelling demonstration (except upon arbitrary premises), and yet it is plain enough that we do not distrust everything we believe merely because the validity of our beliefs is not in that sense logically demonstrable. … The supposition that it is irrational to believe anything that cannot be proved rests on a basic misapprehension of what is means to be rational. Reason is not an instrument that can establish anything with certainty; but it is nonetheless certain that we can and do use reason and thought in wending our way through life and the cosmos. … In our daily life, we draw innumerable inferences upon which we rely and upon which we stake our lives and fortunes and we will not be easily persuaded that the inference we have drawn are untrustworthy.» (p. 115).

Hence; in our attempts to organize and sort out the world, we must always keep in mind that in both recordkeeping and records management, we’re dealing with probabilities, and the assumptions that we make based on the records that have been kept, are always products of previous or other knowledge, rather than the actual facts of the real life events.

This has stayed with me for a few days now, as I try to decide whether there are real practical implications of only being able to infer records’ evidentiality, as opposed to proving it (or if there’s even a difference between the two!).

And with that, I conclude 2013, and wish all readers a very happy 2014!

The More You Give Your Trust


I utgave 4-2013 av Arkivråd skrev jeg artikkelen «Diplomatikken – gammel teori for en digital tid?», etter at dette var tema på arkivteoretisk kollokvium høsten 2013, da vi også fikk besøk av arkivprofessor Luciana Duranti.

Her er artikkelen i PDF (også tilgjengelig via nettsidene til NA).

Note that the photos used in the article (inside the PDF) are copyrighted, and not for reuse.


I utgave 4-2013 av Arkivråd skrev jeg en artikkel om sosiale medier og hva som egentlig foregår der (ifølge sosiale medier-forskningen), etter frokostmøtet «TEMA: Nye medier – nye arbeidsformer» arrangert av NA region øst 12. september 2013.

Her er artikkelen i PDF (også tilgjengelig via nettsidene til NA).

Note that the photos used in the article (inside the PDF) are copyrighted, and not for reuse.


I utgave 3-2013 av Arkivråd skrev jeg en artikkel om «Den postmoderne utfordringen» for arkivene og arkivteorien, etter at dette var tema på arkivteoretisk kollokvium våren 2013.

Her er artikkelen i PDF (også tilgjengelig via nettsidene til NA).

Note that the photos used in the article (inside the PDF) are copyrighted, and not for reuse.


In a 2004-article I just finished reading, «What, If Anything, Is Records Management?» (available here), Chris Hurley makes some interesting observations that I thought I’d share, mostly because they’re amusing, but also because it’s interesting to notice that little seems to have changed in 10 years..

Hurley discusses how the way business is conducted has developed, and the implications this development has had on records management. He describes a scenario from his time at the State Electricity Commission (SEC) in the 1980s:

    «All the mail was received and opened before other officers of the SEC really got going in the morning. Mail was opened and classified by registry staff. This ensured that dealings in a transaction occurred not just on a file, but on the correct file. The classification was linked to disposal rules, so that the retention period of the documents was known throughout the transaction. Business was conducted on the file, with incoming correspondence, copies of outgoing letters, memoranda, minutes, and file notes all dutifully attached. [..] in a good registry they made sure that papers were properly attached to file by taking control of the stamps. No one was empowered to buy stamps except the registry. Only they could post a letter out. And this they would not do until the outgoing letter was presented with the file and a carbon file copy attached.»

(Empowered to post a letter out – wow!)

He continues:

    «The arrival of the PC altered everything. […] The PC enabled workers to be networked. The paper chains that glued an enterprise together could be replaced by linking workers electronically to each other into a virtual workplace. This has been done very badly.»

And finally:

    «The ‘user’ is an IT term for the worker at a PC in a network. They used to be called ’employees’ and they were bound, in numerous ways, to carry out corporate requirements for the management of business and compelled to conform to corporate requirements for the management of the associated documentation. When employees became users, their individual ability to carry out work in ways which suited them individually, unconstrained by any limits save the technical limits of the systems the corporation provided them with became boundless. IT professionals gloried in making systems as user friendly as possible – pushing onto ‘users’ more and more functionality to do corporate work in the ways that best suited them instead of the corporation.»

This is undoubtedly a valid point – still, 10 years later – however unnuanced it may be presented..


Was the Norwegian national archives established to form a national master narrative that enforced our separation from Denmark in 1814?

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I’ve just finished reading Stefan Berger’s recently published article «The role of national archives in constructing national master narratives in Europe» (Archival Science), where he «analyses the role of national archives for the construction of national master narratives.». The article is well worth the read, but on page 12, a little over midway through the text, I found a passage that gave me pause. Berger writes about how archives have a «legitimating and authenticating function», and that «considerable tensions developed between the truth-claims of archives and their obvious legitimatory function for nation-states.». He continues:

    «The importance attached to [the archives] was directly related to the importance of nation formation in the nineteenth-century Europe. Nation-states that came into being in the nineteenth century were often particularly quick in establishing national archives. Thus, for example, Norway achieved independence from Denmark in 1814, and the Norwegian national archives were set up in 1817.»

Now, our independence from Denmark in 1814 and the establishment of the national archives in 1817 are certainties, but the connection between the two is more doubtful. Such a connection might very well exist – however! – I haven’t been able to find this particular reason for the establishment of the Norwegian national archives in 1817 in any of the literature that I’ve read – which naturally was why I reacted to this statement in the first place – it seems to be more of an inference to support the overall theme of the article, than an actual, research-based fact. I might of course have missed some essential piece of information on this subject, but then again, perhaps not. Does anyone really know for sure?